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Website URL : http://www.ucu.org.uk/1964
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Privacy and cookies

Information supplied through this website

When you supply any personal information to ucu.org.uk, for instance in responding to surveys or petitions or contacting the membership department, we have legal obligations towards you in the way we use the data. We must collect the information fairly by explaining how we will use it, and each web page will explain why we may be requesting information and for what purpose, and will also tell you if we want to pass the information on to anyone else. In general, any information you provide to UCU will only be used by us unless we are obliged or permitted by law.

UCU Cookies

This website does not store any information that would, on its own, allow us to identify individual users of this service without their permission. The main cookies used by this website are used either solely on a per session basis or to maintain user preferences. Cookies are not shared with any third parties.

Our two session cookies are called CFID and CFTOKEN, and __atuvc is used to keep you logged in to this website for a week.

Some cookies may be set when forms are submitted in order for our website to be able to provide the relevant information back to you on subsequent visits. We aim to let you know if this is the case at the point of submission.

Users have the opportunity to set their web browser to accept, issue a notification of, or refuse cookies at any time. Continuing to use this website gives consent to cookies being used. Please note that if you refuse cookies you may not be able to use the full functionality of this website. Each browser is different, so check its 'Help' menu to learn how to change your cookie preferences. For further information on cookies please visit www.aboutcookies.org.

Third Party Cookies

We use some providers of third-party services to enhance the functionality and usability of our website. Pages that uses these third-party services may present cookies from these websites. We do not control the dissemination of these cookies. You should check the relevant third party website for more information about these. Please check the policies of each service for further information. These include Google Analytics* which monitors traffic levels, search queries and visits to this website, YouTube so that we can embed videos, the commenting system Disqus, social media sharing service AddThis, survey providers SurveyMonkey, and live event blogging providers CoverItLive!.

*Google Analytics, a web analytics service provided by Google, Inc. ("Google"), uses "cookies" to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Use of personal information

When you join UCU, you provide personal information about yourself including, of course, some which is legally regarded as 'sensitive' (such as trade union membership itself), and authorise us to process this data in accordance with UCU rule 6.3.

UCU takes the privacy and protection of your information very seriously, and we hold it on both computerised and manual records with, as you would expect, a high level of security. This formal statement, required by data protection legislation, tells you about the purposes for which we process the information we hold about you.

The information enables the union nationally and locally to develop and provide a wide range of union-based activities related to UCU's work, including: the maintenance of membership records; implementing the union's policies; negotiation and representation; assisting with employment disputes; the union's internal democracy, including elections and ballots; group insurance claims; individual members' casework and injury claims; education, training and professional development; the statistical profiling of sensitive data; and other benefits for members, dependants and supporters and as covered in our 'notification' to the Information Commissioner, as required under the terms of the Data Protection Act 1998.

The data is also used for communications with members, including sending you publications such as the union's magazine, UC. As these may contain commercial advertising, you have the right to refuse to receive them by informing the membership department.

Please note that doing so could mean that you will not receive important information about UCU's activities and policies reported in UC and other publications.

From time to time, we may also wish to make the information available to other organisations, including agents, contractors and other service providers, for casework and for analysis and/or marketing purposes, so that we can negotiate better terms on a wider range of additional services and benefits, and make these available to our members.

These include: credit cards; car purchase and personal loans; banking facilities; personal accident, personal property, household, motor, general and other insurances; hospitalisation benefits; travel club facilities and travel insurance; fixed price conveyancing; and other products that may be negotiated for use by UCU members. We never sell membership lists to any outside organisation; and when your data is made available to other organisations for the very specific purposes set out above, they are contractually obliged to store and process it securely and confidentially, under our strict instructions, and to ensure that it is deleted or returned to us after their use of it is completed. However, if you do not wish these organisations to contact you by post,telephone, email or other means, please inform the membership department.

Please note that doing so could mean that you will miss out on potentially valuable information about the services and benefits that UCU offers its members.

Paypal donations

We use payment services provider, Paypal, to process financial transactions relating to donations to our Fighting Fund. You should only provide your personal information to Paypal after reviewing the Paypal privacy policy (available at www.paypal.com). We will share information with Paypal only to the extent necessary for the purposes of processing payments you make via our website. With regard to these donations, we do not store credit card details nor do we share customer details with any third parties. These transactions are entirely separate to the processing and maintenance of members' regular subscription and direct debit records.

Ethnic origin, religion, disability, sexual orientation and gender identity

It is not a condition of membership that you provide information about your ethnic origin, religion, any disability that you may have, your sexual orientation or your gender identity. Information that you do provide in these categories remains confidential to UCU and is never divulged to outside organisations. It helps us to monitor recruitment, recognise members' specific needs and pursue appropriate policies. We may send you specific information in the light of the answers that you provide.

Your right to see the data we hold

Under the Data Protection Act 1998, you have the right to ask for a copy of the information we hold about you (there is an administrative charge for each request), and to request correction of any incorrect information.

Please note that to ensure we follow your instructions correctly and to help us improve the services we offer through staff training, communications may be monitored or recorded.

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