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Written statement of terms and conditions

23 October 2008

Information on what you should expect in writing from your employer relating to your employment contract.

All employees and workers are entitled to receive a written statement of their main terms and conditions on or before day 1 of their employment (for those employed before 1 April 2020 not later than two months after the start of employment). This is known as a 'written statement of employment particulars'.

The rules about what must be provided are set out in Employment Rights Act 1996 (ERA), Sections 1-7 as amended.

Statement of terms and conditions

Information which must be provided in a single document

  • The names of the employer and employee or worker
  • The date the employment or engagement began
  • The date the employee's period of continuous employment began (employees only)
  • If employment is not intended to be permanent, the period for which the employment is expected to continue or, the date when it is to end
  • The scale or rate of remuneration or the method of calculating it
  • The intervals at which remuneration is paid
  • Hours of work (including normal working hours, days of week and whether hours/days are variable (and, if so, how they vary))
  • Any terms and conditions relating to holidays, including public holidays, and holiday pay (sufficient to enable the employee's entitlement, including entitlement to accrued holiday pay on termination of employment to be precisely calculated)
  • Any other benefits (including non-contractual benefits)
  • The employee's job title or a brief description of his or her work
  • The employee's place of work or where the employee is required or permitted to work at various places, an indication of that and of the address of the employer
  • Any probationary period which starts at the beginning of the engagement, including conditions and duration
  • If an employee or worker is required to work outside the UK for a period of more than a month, the period for which the employee is to work, the currency in which remuneration is to be paid, any additional remuneration and benefits and any terms and conditions relating to the employee's return to the UK.
  • Any part of any training entitlement which the employer requires the worker to complete
  • Any training which the employer requires but does not pay for

Information which can be provided in separate 'accessible' documents

  • Sick leave and pay
  • Any other paid leave
  • Length of notice of termination required from employer and worker(the statement can refer to the law or to a collective agreement covering this)
  • Disciplinary and grievance procedures (this can be provided within 2 months)
  • Pensions and pension schemes (this can be provided within 2 months)
  • Details of any collective agreements directly affecting terms (this can be provided within 2 months)
  • Any other training entitlement (this can be provided within 2 months)

Requirements in bold only apply to workers who started employment on or after 1 April 2020. However, employees and workers engaged before that date can make a written request for this information which should be supplied within one month.

Last updated: 1 July 2020