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UCU Congress 2018

Wednesday 30 May - Friday 1 June 2018

UCU Congress 2018 will be held in Manchester at the Manchester Central 

Registration

Accommodation

Expenses

Childcare facilities

Fringe & social events

Congress Papers

Motions

Delegate entitlements

Congress Business Committee

 


REGISTRATION

Registration for Congress is now open!

Online registration is available and delegates are encouraged to use it where possible. 

Delegates can register online here.

Note: a separate online registration form exists for members who are attending in a capacity other than that of a branch or regional committee delegate (such as NEC members, trustees, delegates or observers from regional committees). These members will be contacted directly with a different link by email. If you require further information please contact Sue Bajwa.

The deadline for registration is 5pm on Wednesday 25 April 2018. 

Once registered delegates will receive an email confirmation to  say their registration has been received.

ACCOMMODATION

All accommodation will be booked by UCU for delegates on a bed and bed breakfast basis. Delegates will be asked to indicate their requirements for accommodation when they register to attend Congress, and no further action is required from delegates or branches to book accommodation.

As in previous years, delegates from the same region will be put into the same hotel where possible. Delegates are urged to register as early as possible and no later than the 25 April deadline in order to assist us in organising the accommodation in this way.

Delegates' hotels will be confirmed by letter approximately  three weeks ahead of Congress. However, an email to confirm accommodation requests will be sent out soon after registration. If you have not received confirmation a few weeks after your registration please contact Sue Bajwa.

If you make a cancellation three weeks or more before Congress, it is likely (but not certain) that we can make arrangements so as not to incur accommodation costs. Cancellations made less than three weeks before Congress will usually require the union to pay the full cost of accommodation.

Hotels will usually request credit card details on arrival. This is the usual practice of many hotels as you will be charged for any extra costs incurred during your stay (e.g. newspapers/phone calls etc). Any hotel extras should be settled by delegates prior to departure and if not, will be invoiced to delegates by the hotel. Please also see the expenses section below.

EXPENSES

Reasonable travel and subsistence expenses will be paid to cover costs necessarily incurred in attending Congress, including delegates' travel from work or home addresses within the UK, the Channel Islands and the Isle of Man. These expenses will be met centrally by UCU. Receipts must be submitted in respect of all expenses claimed, whether travel or subsistence. An expenses claim form specific to Congress will be made available to delegates.

Hotel accommodation for delegates will be paid for directly by UCU; other necessary subsistence costs (such as evening meals) will be reimbursed to delegates in accordance with the expense claim form.

Delegates are asked to minimise their expenses wherever possible, including booking advance travel tickets.

CHILDCARE FACILITIES

A crèche/kids' club will be provided during the hours of Congress business and official fringe meetings, and there will be no charge for this facility where alternative arrangements cannot be made. Please indicate on the registration form if you require this service, and the relevant forms will be sent out to you. Please make sure that we are notified of your requirements by the deadline of 25 April 2018.

Alternatively, members may claim a dependants' allowance to contribute to additional care expenses incurred directly in relation to attendance at Congress. Details of the scheme are available upon request from the Sue Bajwa.

FRINGE & SOCIAL EVENTS

There will be a welcome reception at the Manchester Central on Tuesday 29 May, and a delegate dinner for all members on Thursday 31 May 2018.  Delegates must register if they are attending these.

Fringe meetings will take place on Wednesday & Thursday lunchtimes and possibly a couple on Tuesday 28 May before the Welcome Reception, A programme of official fringe meetings will be available nearer to the time

CONGRESS PAPERS

Congress papers - reducing printed paperwork

Recent Congress feedback has shown that some delegates would like to receive less paper before and at Congress. This year, all Congress papers will be available to download from a dedicated page on UCU's website. Papers will be uploaded as they become available. In addition, an email will be sent to all delegates on 17 May, when all advance papers are expected to have been uploaded, reminding them where the papers can be found.

Only delegates who indicate, in response to the relevant question on the online registration form, that they do want to receive a hard copy Congress mailing, will receive a mailing of all Congress papers, which will be posted on Friday 19 May.

All delegates will be sent a hard copy of their accommodation details approximately three weeks before Congress, along with a document that sets out practical information about Congress attendance.

The final bound agenda of motions and amendments will be available for all delegates to collect on arrival, as in previous years.

MOTIONS

The deadline for submission of Congress and FE and HE sector motions is noon on Friday 16 March 2018.  Motions can be submitted using an online form.   Alternatively, a motions submission form is available here. [39kb].

Further information about submission of motions can be found in the Congress calling notice.  Any queries about the submission of motions, please contact: Kay Metcalfe

DELEGATE ENTITLEMENTS

Information about delegate entitlements for Congress and the sector conferences is available here.

CONGRESS BUSINESS COMMITTEE

Nominations are sought for two higher education and two further education members of the Congress Business Committee.  The term of office is from the close of Congress 2018, for a term of two years.  A nomination form is available here. [34kb].  Nominations will be re-opened at the Congress meeting only if insufficient nominations are received by the 23 May deadline.

Related documents

Last updated: 2 February 2018