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UCU Congress 2024

20 August 2023

Information about UCU Congress 2024

Congress will be held on Wednesday 29 - Friday 31 May 2024 at Bournemouth International Centre

Congress calling notice can be downloaded here  

Registration

Timetable and dates

Accommodation

Expenses

Childcare facilities

Fringe & social events

Congress Papers

Motions

Delegate entitlements

Congress Business Committee


REGISTRATION

Registration for Congress is now open!

Online registration is available and delegates are encouraged to use it where possible. 

Delegates can register online here

Note: All NEC MUST register using the above link.

The deadline for registration is 6pm on Thursday, 25 April.

Once registered delegates will receive an email confirmation to say their registration has been received.

TIMETABLE AND DATES

12 noon, Friday 15 March 

Deadline for the receipt of motions for Congress and sector conferences

 Friday 22 March  

First meeting of the Congress Business Committee, to order motions submitted 

Week beginning Monday 25 March 

First report of the Congress Business Committee issued by the end of this week, setting out all motions received 

6pm, Thursday 25 April

Deadline for the registration of Congress delegates Registration circular

12 noon, Friday 3 May

Deadline for receipt on amendments to motions for Congress and sector conferences

Friday 10 May 

Second meeting of the Congress Business Committee, to order amendments received.

Week beginning Monday 13 May 

Second report of the Congress Business Committee published as soon as practicable this week, setting out motions and amendments, and order of business

17:00, Friday 17 May 

Deadline for receipt of nominations to the Congress Business Committee

Tuesday 21 May (provisional date)

Mailing to delegates that requested papers in hard copy

Tuesday 28 May

Meetings of the National Executive Committee and Congress Business Committee (Bournemouth) 

Wednesday 29 - Friday 31 May 2024 

UCU CONGRESS, Bournemouth including sector conferences, 30 May 

ACCOMMODATION

All accommodation will be booked by UCU for delegates on a bed and bed breakfast basis. Delegates will be asked to indicate their requirements for accommodation when they register to attend Congress, and no further action is required from delegates or branches to book accommodation.

As in previous years, delegates from the same region will be put into the same hotel where possible. Delegates are urged to register as early as possible and no later than the 25 April deadline in order to assist us in organising the accommodation in this way.

Delegates' hotels will be confirmed by e-mail approximately three weeks ahead of Congress. However, an email to confirm accommodation requests will be sent out soon after registration. If you have not received confirmation a few weeks after your registration please contact Sue Bajwa.

If you make a cancellation four weeks or more before Congress, it is likely (but not certain) that we can make arrangements so as not to incur accommodation costs. Cancellations made less than three weeks before Congress will usually require the union to pay the full cost of accommodation.

Hotels will usually request credit card details on arrival. This is the usual practice of many hotels as you will be charged for any extra costs incurred during your stay (e.g. newspapers/phone calls etc). Any hotel extras should be settled by delegates prior to departure and if not, will be invoiced to delegates by the hotel. Please also see the expenses section below.

EXPENSES

Reasonable travel and subsistence expenses will be paid to cover costs necessarily incurred in attending Congress, including delegates' travel from work or home addresses within the UK, the Channel Islands and the Isle of Man. These expenses will be met centrally by UCU. Receipts must be submitted in respect of all expenses claimed, whether travel or subsistence. An expenses claim form specific to Congress will be made available to delegates.

Hotel accommodation for delegates will be paid for directly by UCU; other necessary subsistence costs (such as evening meals) will be reimbursed to delegates in accordance with the expense claim form.

Delegates are asked to minimise their expenses wherever possible, including booking advance travel tickets.

CHILDCARE FACILITIES

A crèche/kids' club will be provided during the hours of Congress business and official fringe meetings, and there will be no charge for this facility where alternative arrangements cannot be made. Please indicate on the registration form if you require this service, and the relevant forms will be sent out to you. Please make sure that we are notified of your requirements by the deadline of 25 April.

Alternatively, members may claim a dependants' allowance to contribute to additional care expenses incurred directly in relation to attendance at Congress. Details of the scheme are available upon request from the Sue Bajwa.

FRINGE & SOCIAL EVENTS

There will be a welcome reception on Tuesday 28 May and a delegate dinner at the  for all members on Thursday 30 May.  Delegates must register if they are attending these.

Fringe meetings will take place on Wednesday & Thursday lunchtime.  A programme of official fringe meetings will be available nearer to the time.

CONGRESS PAPERS

Congress papers - reducing printed paperwork

Congress papers will be available to download from a dedicated page on UCU's website. Papers will be uploaded as they become available. An email will be sent to all delegates no later than the 17 May, when all advance papers are expected to have been uploaded, with a link to where the papers can be found.

Only delegates who indicate, in response to the relevant question on the online registration form, that they do want to receive a hard copy Congress mailing, will receive a mailing of all Congress papers, which will be posted no more than a week in advance.

All delegates that requested accommodation will be sent an email copy of their accommodation details approximately three weeks before Congress, along with a document that sets out practical information about Congress attendance.

The final bound agenda of motions and amendments will be available for all delegates to collect on arrival, as in previous years.

MOTIONS

The deadline for submission of Congress and FE and HE sector motions is noon on Friday 15 March 2024

The form for submitting motions is available here.

Further information about submission of motions can be found in the Congress calling notice.  Any queries about the submission of motions, please contact: congressmotions@ucu.org.uk

Please also note the guidance on writing motions using the language of the social model of disability [100kb].

DELEGATE ENTITLEMENTS

Branches are entitled to one delegate per 400 members or part thereof 

Delegate entitlements

CONGRESS BUSINESS COMMITTEE

Nominations are sought for the following vacancies:

  • two higher education members of the Congress Business Committee
  • two further education members of the Congress Business Committee

Further details, including the nomination form, can be found here.

Last updated: 21 February 2024